Policies and Procedures of the Committee on Student Scholastic Standing
Effective July 29, 2010. View previous policy.
The University of Minnesota Medical School has two campuses (Twin Cities and Duluth). Each campus has a Scholastic Standing Committee which has been charged with the responsibility of monitoring the progress of medical students enrolled on that campus. These bodies are: the Committee on Student Scholastic Standing – Twin Cities (COSSS), and the Scholastic Standing Committee – Duluth (SSC). This document outlines the policies and procedures governing student scholastic standing at the Twin Cities campus. A separate document outlines the policies and procedures governing student scholastic standing at the Duluth campus.
Role and Jurisdiction of Scholastic Standing Committee
The SSC has jurisdiction over students who matriculated on the Duluth campus during the first two years of course work. Once the students transition to the Twin Cities campus for their clinical years, they are under the jurisdiction of COSSS. The COSSS has jurisdiction over students who have matriculated on the Twin Cities campus for all four years and Duluth students after completing coursework in the first two years. The COSSS has jurisdiction over students who matriculate on the Twin Cities campus and students who have transitioned from Duluth after completing their coursework and passing Step 1 of the USMLE. Students from Duluth who have begun clinical rotations pending results of the Step 1 exam are under the jurisdiction of the COSSS for purposes of that clinical work, but remain under the jurisdiction of the SSC regarding their course work at Duluth until they pass the Step 1 exam and are approved for transition to the Twin Cities campus.
The SSC provides a formal written report to the COSSS at the end of each year documenting status of all students enrolled on the Duluth campus. Both Committees strive to assist students who are experiencing academic difficulty and to assure fairness to each student. The Committees evaluate student performance based on the student's individual record, taking into account the unique circumstance of each student's situation. Student performance encompasses academic knowledge and clinical skills, as well as development of the personal and professional attributes expected of a practicing physician. Any student behavior that reflects on a student's qualifications or potential to become a competent and ethical professional will be within the jurisdiction of the appropriate scholastic standing Committee.
The Committee on Student Scholastic Standing (COSSS)
"The COSSS is a standing Committee of the Executive Faculty and reports to the Executive Faculty and the Faculty Assembly. The Faculty Assembly was established by the Executive Faculty (tenured and tenure-track faculty) and charged with responsibility for the academic affairs and internal policies of the school, including entrance requirements, curricula, instruction, examinations, grading, degrees and disciplinary matters. The Faculty Assembly is composed of members of the various Medical School Departments with appointment designated as 94XX in the University Professorial ranks with the exception of volunteer community-based faculty."
The responsibilities of the Committee on Student Scholastic Standing (COSSS) are: to ensure that the students of the Medical School have met the requirements for awarding the M.D. degree; to monitor each student's progress through Medical School; and to ensure that the work of the Committee has been conducted properly, providing fairness to each student. These responsibilities are defined in the Constitution of the University of Minnesota Medical School (pdf) (Article II, Section B.2) and the Bylaws to the Constitution (pdf) (Article I, Section D.3).
Composition of the COSSS
The COSSS is composed of 15 faculty members broadly representing the basic science and clinical areas, two student representatives (one voting representative and one alternate), and the following non-voting ex officio members: the Director of Student Support, and the Lead Academic Advisor. Faculty members are nominated by the Faculty Advisory Council Nominating Committee with the input of the COSSS and elected by the Faculty Advisory Council. Each faculty member will serve a term of three years and may be re-elected to serve additional terms. Each student representative is selected by the Student Council in their second academic year for a two year term beginning in their third year of medical school. Student representatives must be in good academic standing at the time of their appointment to the Committee, and must remain in good standing throughout their tenure on the Committee. Additional medical school administrative staff will attend all Committee meetings and record the Committee's actions. An attorney from the Office of the General Counsel will be available to advise the COSSS as needed. The Committee members will vote annually to elect a member to serve a one-year term as Committee Chair. The Chair can be re-elected to serve additional terms. The Committee Chair will appoint a Committee member to serve a one-year term as Associate Chair, subject to approval (by majority vote) of the Committee. The Associate Chair can be re-appointed (subject to approval by the Committee) to serve additional terms.
As a rule, the Committee will only act upon motions presented to the group. The Committee Chair shall only retain voting privileges in the event a tie is achieved by the voting membership. The Chair will attend and preside over all COSSS meetings; if unable to attend, the Chair may appoint the Associate Chair or another voting faculty member to sit as Acting Chair. Two-thirds of the voting COSSS membership must be present to establish a quorum in order to consider and act upon all agenda items. Decisions of the Committee are carried by a motion and determined by a majority vote of members present. Members may choose to vote in favor of a motion, against a motion, or may abstain from voting altogether. Should at any time a member have a bias or conflict of interest, that member may recuse him or herself from the Committee's deliberation and consideration of an action item without regard to whether a quorum will remain in place.
These are the policies and procedures followed by the Committee on Student Scholastic Standing (COSSS) when evaluating medical students' academic performance and related issues. The role of the Committee is to monitor each student's progress through Medical School and to ensure that each student is qualified to receive the Doctor of Medicine degree. For students enrolled at the Duluth campus, this monitoring is accomplished by review of written reports from the SSC. These policies and procedures will be applied taking into account the unique circumstances of each student's situation. The policies of the Committee are developed to conform to broader University policies on academic performance and ethics.
Medical students must complete all required courses satisfactorily and meet the credit requirements, and successfully complete the Clinical Competency Assessment and Milestone Examinations for the M.D. degree as outlined in the current Medical School Handbook or as stated by the Office of Curriculum and Evaluation, the course director, and/or the COSSS; complete all regularly scheduled assignments; take all scheduled examinations; and follow the procedures outlined in the Student Handbook when there is a problem in taking an examination at the scheduled time. Failure to follow this latter procedure could result in the forfeiture of the student's opportunity to take an examination at another date. Not following this procedure also could result in a failure for the course. It is each student's responsibility to be aware of any grades and/or evaluations received in each course. Any student with questions about examinations or grading procedures is encouraged to consult the Director of Student Support. Final decisions on student progress and promotions are made by the COSSS.
A) Completion of all Year 1 and 2 Coursework:
Medical students must complete all Year 1 and 2 basic science and clinical coursework during the first two years of medical school. Extensions of this two-year time limit may be granted on a case by case basis by the COSSS.
In Years 1 and 2 the grades used are P (Pass), N (Not Pass), H (Honors), and I (Incomplete). Students who have not completed all coursework including any outstanding makeup examinations may not begin any Year 3 clinical courses without receiving permission of the COSSS.
Students who receive an N (Failing) grade in a Year 1 or 2 course must petition the COSSS for permission to either sit for a re-examination (if available) or retake the course. The decision rests with the COSSS; however, the course director's recommendation will be solicited and given serious consideration. If re-examination is approved by the COSSS and the student passes the re-examination, the new grade will appear after the N on the transcript (see policy: Reporting Grades on Transcripts (pdf)) . If the student fails the re-examination, the N (failing) grade will remain on the transcript and the student will be required to repeat the course. If the COSSS deems that re-examination is not appropriate, the student must repeat the course. The original N (failing) grade as well as the grade received upon repeating the course will be recorded on the student's transcript. Should the COSSS decide to not grant the student permission to either sit for a re-examination or repeat a failed course, the student will then be subject to a hearing for dismissal.
3) Grade Changes:
If the student passes a failed course, the new grade will appear after the N on the transcript (see Policy for Reporting Grades on Transcripts). Standards set for re-examinations shall reflect the standards of the regular course examinations.
4) Repeating Basic Science Courses:
After taking the re-examination(s), students who have not achieved a passing grade(s) may repeat the course(s) the following year if COSSS approval is obtained. Failure to obtain COSSS permission is evidence of failure to make satisfactory academic progress and will trigger a hearing for dismissal from Medical School (see VI. Dismissal Hearings and Appeals). The repeat of any Medical School course takes precedence over any other coursework, and requires taking all examinations, unless a COSSS-approved alternative arrangement has been made with the course director.
It is the student's responsibility (in consultation with the Office for Medical Education) to register and integrate the course into the schedule during the following year. In instances where an individual retakes a basic science course, both grades, i.e. the original N and the subsequent P will be recorded on the student's transcript. Any student with an N or I grade in any Year 1 or 2 course will not be eligible to begin Year 3 courses until successful completion of these courses.
A student is permitted to take a Year 1 or 2 course twice, but is only permitted one re-examination (pending COSSS approval) in that course. Failure to pass the course the second time will trigger a hearing for dismissal.
B) Completion of all Clinical Science Coursework
All medical students are required to complete a minimum of 76 clinical credits in Years 3 and 4 in addition to the clinical course(s) in Years 1 and 2.
In Years 3 and 4, the grades used by the Medical School are as follows:
H (Honors), E (Excellent), S (Satisfactory), P (Pass), I (Incomplete), and N (Failing). An H represents outstanding achievement. An E represents achievement that is significantly greater than the level required to satisfy course requirements but not judged to be at honors level. An S represents achievement that satisfies the basic clinical course requirements.
a) I (Incomplete Grade)
An I (Incomplete) grade is given when work in a course has not been completed, either through an excused absence from course activities or delay in completion of requirements as permitted by the Course Director. The student should contact the Course Director to determine what is required to remove the Incomplete.
b) N (Failing) Grade
An N (Failing) grade is given after the final course examination, when a student's performance in the course fails to meet the Medical School's minimum passing standards. It may also be given when, through an unexcused absence, a student fails to meet course requirements. N grades may also be assigned for failure to meet the Medical School's established standards of professionalism within a course.
c) Grade Changes
In clinical courses an N grade can be changed only by successful repetition and completion of the course. Both grades will appear on the student transcript.
2) Repeating Clinical Courses
Students who receive an N (Failing) grade in a clinical course will be required to appear before the COSSS to request permission to repeat that course. Clinical courses include Physician and Society, Physician and Patient, and/or Essentials of Clinical Medicine and all required courses in the Years 3 and 4 curriculum. Failure to receive permission to repeat the course from the COSSS is evidence of failure to make satisfactory academic progress, and triggers a hearing for dismissal (see VI. Dismissal Hearings and Appeals).
Some students may elect to apply for the Flexible MD program. This program is designed to promote independent enrichment for medical students on a path towards achievement of the MD degree. In order to qualify for the Flexible MD program, a student must propose to the Flexible MD Oversight Committee an academic project or experience that will serve as an addition to the standard curriculum that is designed to achieve personal educational goals and competencies as part of progress towards the MD degree. The Flexible MD Program may take up to one year. Students must have successfully completed all Year 1 and 2 courses and be in good academic standing to be eligible. All proposals must be approved by the Flexible MD Oversight Committee. Those students who are approved will be monitored by the COSSS.
Students are expected to successfully complete Years 1 and 2 curriculum and Step 1 of the United States Medical Licensing Examination (USMLE) within four years from the student's beginning date of enrollment, and the Years 3 and 4 curriculum and USMLE Step 2 CK and CS within a three year period, not to exceed seven years total from the beginning date of enrollment. Students enrolled in dual degree programs such as the MD/PhD program or others (i.e., MD/MPH, MD/JD, MD/MHI, MD/MS in Biomedical Engineering, and MD/MBA) are granted additional time as long as they otherwise remain in good academic standing in the Medical School. Students who fail to meet these expectations must appear before the COSSS to request permission to remain in the program. Failure to receive permission constitutes evidence of failure to make satisfactory academic progress and will trigger a hearing for dismissal.
It is the policy of the Medical School, as approved by the Executive Faculty, that each student must pass Step 1, Step 2 CK, and Step 2 CS of the United States Medical Licensure Examination (USMLE) before receiving the MD degree. Passing standards are those established by the NBME. Year 2 students on the Minneapolis campus and students who have transitioned from the Duluth campus who are taking the Step 1 Examination for the first or second time may enroll in the Year 3 curriculum pending notification of the results. Under no circumstances will such a student be permitted more than 18 weeks of clinical work before receiving notification of passing USMLE Step 1. Students receiving a failing Step 1 score for the second time may not enroll in any additional clinical work. Students accepted on transfer from all other medical schools must provide evidence of having passed Step I before commencing clinical work.
Graduation from Medical School requires successful completion of all basic science coursework, completion of the required clinical courses in Years 1 and 2, and the required number of clinical credits in Years 3 and 4, passing the institutional Milestone examinations, and successfully passing Step 1, Step 2 CK and Step 2 CS of the United States Medical Licensure Examination.
Student issues brought to the attention of the COSSS may or may not require the individual student to meet directly with the Committee. If an appearance is required, a written notice will be sent by the Director of Student Support. The Associate Dean for Students on the Duluth Campus is copied on the notice if the student matriculated in Duluth.
A) Decelerated Programs
Requests for a decelerated program during Years 1 and 2 on the Twin Cities Campus and extension of Years 3 and 4 beyond two years require approval of the COSSS. Students must submit adequate reasons and/or documentation in support of any request that will extend graduation beyond the traditional four years (see II.C. for details on the Flexible MD Program). A student desiring an extended clinical program must submit a "Delayed Graduation Request Form" (available in Office for Medical Education) or a letter stating the reason for the request and a description of the proposed extension to the COSSS at least two months prior to the requested effective date. The COSSS also may recommend or require a student with academic difficulties or other problems to be placed on a decelerated program.
B) Leaves of Absence
Leaves of absence are granted to Year 1 and 2 students on the Twin Cities Campus and to Year 3 and 4 students at the sole discretion of the COSSS. Students must submit adequate reasons and/or documentation in support of a leave of absence request. Reasons for leaves include, but are not restricted to, the pursuit of academic research and study, academic difficulties and personal or health issues. The approval process for the Flexible MD Program includes a request for delay of graduation. A student desiring a leave of absence must submit a completed and signed "Request for Leave of Absence" form (available in the Office for Medical Education) or letter stating the purpose for the leave and its anticipated duration, to the COSSS at least two months prior to the requested effective date. The Committee may also require a student to take such a leave. If a decision regarding a leave of absence needs to be made prior to the next COSSS meeting, the Chair may act of behalf of the Committee. This decision will be reviewed at the next COSSS meeting. Leaves are granted for a specific period of time. Two months prior to the end of that period of time, the student must either request permission to return from the leave or file for an extension. If the student fails to contact the Committee when the leave expires, the COSSS will hold a hearing for dismissal.
C) Academic Progress and Performance Reviews
The COSSS will review the academic performance of each student to assure that he/she is making satisfactory academic progress. The COSSS will request this information from the Basic Science and Clinical Course Directors and/or the Director of Student Support. Students experiencing performance difficulties may be required to appear before the COSSS or its subcommittee for further review.
D) Basic Science or Clinical Course Failures
Students who have failed any basic science or clinical course must appear before the COSSS or its subcommittee who will report to the full committee. If a student is granted permission to re-take a course and fails the course again or fails any other clinical or basic science course, a hearing for dismissal will be held.
E) Non-Satisfactory Academic Progress
At the discretion of the COSSS, a student who has not completed a basic science course or clinical rotation on schedule, or who has failed to make satisfactory academic progress in completing the basic science or clinical curriculum as prescribed, may be required to appear before the COSSS.
F) USMLE Step 1, Step 2 CK or Step 2 CS Failures
The Committee on Student Scholastic Standing has established the following policies with regard to the United States Medical Licensing Examinations:
1) Students who fail to pass Step 1 after two attempts, or either part of Step 2 – Clinical Knowledge (CK) or Clinical Skills (CS) – after one attempt must appear before the COSSS or meet with a Committee representative to obtain permission to retake the licensing examination. The Committee may recommend or require remedial action before the student retakes the exam.
2) Failure to pass Step 1 after three attempts or either part of Step 2 – Clinical Knowledge (CK) or Clinical Skills (CS) – after two attempts will result in a hearing for dismissal at which time the student's entire academic record will be considered.
G) Behavioral, Conduct Code or Professionalism Violations
Any student who has violated any policy of the medical school may be required to appear before the COSSS. At that time, the student's entire academic record will be considered and the COSSS may impose sanctions, make recommendations, and/or decide to hold a hearing for dismissal.
The COSSS is empowered by the Executive Faculty to make decisions which can affect, alter, modify or even halt a student's academic progress. The COSSS may make its decisions with or without the student's consent or approval. Students who wish to challenge or appeal decisions made by the COSSS may do so, but only in accordance with the terms and guidelines found in Section IV: Hearings and Appeals.
A) Academic Difficulties (Basic Science, Clinical Science and USMLE)
Students who experience academic difficulty will be required to appear before the COSSS. At its discretion, the Committee will then determine whether the student shall be:
1) Allowed to continue academic progress without interruption;
2) Allowed to continue academic progress at a reduced academic load;
3) Required to suspend academic progress in Medical School until specified conditions are met;
4) Given the opportunity to take re-examinations, if available;
5) Complete defined remedial coursework;
6) Placed on academic probation; or
7) Subject to a hearing for dismissal.
B) Non-Satisfactory Academic Progress
The Committee may subject students who have failed to make satisfactory academic progress to a number of options including, but not limited to:
1) Allowing the student to complete the currently enrolled course;
2) Granting a leave of absence, or
3) Recommending a hearing for dismissal.
C) Behavioral, Conduct Code or Professionalism Violations
The Committee may subject students who have violated the University of Minnesota Student Conduct Code (pdf), Medical Student Professionalism Code or the Statement of Intellectual Responsibility to a number of options including, but not limited to:
1) Allowing the student to continue academic progress without interruption;
2) Requiring that certain conditions be met to resume academic progress;
3) Imposing a leave of absence;
4) Suspending academic progress in Medical School until specified conditions are met;
5) Requiring additional or specially-designed coursework;
6) Requiring participation in programs outside of the Medical School; or
7) Recommending a hearing for dismissal.
A) Good Academic Standing
Students are in good academic standing when they obtain a passing grade in each course in the curriculum, complete other requirements including Milestone Examinations, and make satisfactory academic progress toward degree completion. In order to make satisfactory academic progress, students must adhere to the established Medical School schedule for degree completion within four years of the beginning date of enrollment, including satisfactory completion of the established curriculum in each successive term. The COSSS may modify this schedule by giving a student permission for a leave of absence, part-time status or other modified programs, such as the Flexible MD.
Even with modifications approved by the COSSS, students will be expected to complete Years 1 and 2 curriculum and USMLE Step 1 within four years of the beginning date of enrollment, and the Years 3 and 4 curriculum and USMLE Step 2 within a three-year period, not to exceed seven years total from the beginning date of enrollment, with the exception of those enrolled in the MD/PhD or other dual degree programs as noted above. Students who fail to meet this expectation are not making satisfactory academic progress and must appear before the COSSS (see III. Referrals to COSSS).
B) Academic Difficulties
1) At Risk Status
An important function of the COSSS is to help the student attain satisfactory academic performance. If a student has received a failing grade (N) or an incomplete grade (I) in any basic or clinical course, or has failed the USMLE Step 1 or Step 2CK or Step 2 CS once, the student is notified by letter from the Director of Student Support, and placed on "At Risk" status. The student may be required to meet with the COSSS. Note that students placed on At Risk status are no longer in good academic standing. Students on At Risk status who experience further academic difficulties may be placed on Academic Probation, or be subject to a hearing for dismissal.
Students with a grade of N in a basic science or clinical course must appear before the COSSS to receive permission to take a re-examination, or to repeat the course. Students who successfully pass the course through re-examination or by repeating the course return to good academic standing. Failure to pass the course on re-examination or by repeating the course will result in the student being placed on Academic Probation (see below, 2. Academic Probation) and will trigger a hearing for dismissal.
In certain cases the COSSS may determine the circumstances surrounding a course failure are of sufficient concern to justify placing the student on Academic Probation (see below, 2. Academic Probation).
Any student who has questions concerning overall academic progress in Medical School, is encouraged to make an appointment to discuss the matter with the Director of Student Support. Students may also be placed on At Risk status by the COSSS if, in the Committee's judgment, the student is not demonstrating progress on an approved decelerated schedule
2) Academic Probation
Students with continuing and/or more serious academic deficiencies including any of the following will be placed on Academic Probation:
a) Students who fail a basic science or clinical course upon re-examination or after re-taking the course,
b) Students with two failures on USMLE Step 1,
c) Students with one failure on USMLE Step 2 CK or Step 2 CS, and
d) Any student who otherwise fails to make satisfactory academic progress toward degree completion.
e) In addition, any student who has previously failed a course (irrespective of whether they had subsequently passed the course via re-examination or retake) will be immediately placed on Academic Probation should they fail a second course.
Students placed on Academic Probation will meet with the COSSS. At the conclusion of this meeting the COSSS members will determine whether to continue the student on Academic Probation, or to hold a hearing for dismissal. Students who are placed on Academic Probation will be provided with written notification of the conditions they must satisfy in order to return to good standing. Failure to satisfy these conditions will trigger a hearing for dismissal.
Serious academic deficiencies or other violations of Medical School or University policies, including but not limited to those outlined herein, may result in a student dismissal from Medical School. While it is anticipated that in many instances students who receive notification of a hearing for dismissal are likely to already have been placed on At Risk or Academic Probation status, it should be understood that under appropriate circumstances a student previously in good academic standing could be subjected to a hearing for dismissal.
A hearing will be held by the COSSS prior to dismissal. The hearing is intended to allow presentation of relevant facts and arguments to the COSSS before a decision is reached. At that time the student's entire overall performance in Medical School and other pertinent information about the student's qualifications to become a physician will be reviewed. Based on that review and on evidence presented at the hearing, the COSSS will render its decision. As an alternative to dismissal, the COSSS may require successful completion of remedial course work or modifying the standard curriculum.
A) Grounds for Dismissal or Other Action
Grounds for dismissal from the University of Minnesota Medical School by the COSSS include, but are not limited to:
1) Academic Deficiencies
A student may be required to take remedial work or may be dismissed for failure to demonstrate satisfactory academic performance including, but not limited to, any one of the following:
a) One or more failures in Medical School coursework;
b) Three failures on USMLE Step 1 or two failures on Step 2 CK or Step 2 CS;
c) Failure to satisfactorily complete any required Medical School course; or
d) Failure to make satisfactory academic progress.
2) Behavioral, Conduct Code or Professionalism Violations
A student will be subject to COSSS recommendations, sanctions or dismissal for the following behaviors:
a) Conduct which violates any of these behavior codes: University of Minnesota Student Conduct Code (pdf), Medical Student Professionalism Code or the Statement of Intellectual Responsibility; policies/rules of affiliated sites which apply to students in a clinical experience.
b) Conduct which violates behavioral and/or ethical standards of the medical profession; disrupts the operations of the University, Medical School or clinical training sites; or disregards the rights or welfare of patients, fellow students, Medical School clinical staff or other individuals.
c) Unlawful conduct or improper behavior within or outside the University of Minnesota community which impairs the student's capacity to function as a medical student/prospective physician.
B) Procedures for Hearing to Consider Dismissal
1) While considering dismissal, the COSSS will be guided by considerations of fairness to the student and other persons involved. Any student subject to a formal hearing to consider dismissal will be given the opportunity to be present before the COSSS, and the hearing will be recorded. An oral recording of the hearing will be available to the student within thirty (30) days from the date of the hearing.
2) Students will be sent written notice of such a hearing at least ten (10) days before the hearing date. The notice will include a statement of the grounds for possible dismissal.
3) The COSSS will consider as evidence in a case all material contained in the student's file in the Office for Medical Education, grades and examination scores, documents submitted at the hearing, and the statements of all witnesses appearing before the COSSS.
4) Students who are the subject to a hearing may:
a) Examine their student file prior to or at the hearing.
b) Examine witnesses appearing before the COSSS and present their own statement and/or the statements of their witnesses.
c) Have an advisor appear at the hearing. The advisor may be a faculty member, fellow student, attorney, or any other person. If students intend to have an advisor present they must notify the COSSS of the advisor's name and status two days prior to the scheduled hearing date.
5) A quorum of 2/3 of voting members must be present to conduct the hearing. At the beginning of the hearing, students have the right to challenge any member of the COSSS whose objectivity they feel is in question. Likewise, COSSS members are permitted to voluntarily remove themselves from a hearing. The COSSS will rule on all challenges.
6) All witnesses will be advised that the proceedings will be recorded.
7) In an executive session after the hearing, the COSSS members hearing the evidence will reach a decision by simple majority vote.
8) For students subject to a dismissal hearing on academic grounds, the COSSS may:
a) Continue the student's present enrollment in the curriculum on either a full-time or part-time basis.
b) Place the student on Academic Probation or At Risk status with specific criteria to satisfy in order to return to good academic standing and/or remain in the Medical School.
c) Require the student to stop academic progress in order to receive appropriate intervention before being allowed to proceed in the full curriculum. Re-entry in the full curriculum is contingent upon successful completion of the designated remedial program.
d) Interrupt the student's curriculum for a specified period. At the end of the stipulated time, the student may petition for permission to resume the full curriculum. Failure to contact the COSSS at that time will be interpreted as a resignation from Medical School.
e) Dismiss the student from Medical School.
9) For students found to have committed non-academic behavioral violations, the COSSS may impose disciplinary sanctions, including but not limited to: warning, required compliance, probation, suspension and/or dismissal. Such sanctions will become a permanent part of the student's academic file.
10) The COSSS will notify the student of its decision and provide the student with a statement of the reasons for the decision.
11) Students may submit a written request to the COSSS for reconsideration of the decision within ten (10) days of the hearing, but only upon the basis of new information not reasonably available at the time of the hearing.
12) Following reconsideration, decisions of the COSSS are final, subject to the student's right to appeal findings of behavioral violations to the Provost's Appeal Committee (pdf).
The COSSS considers the student as a whole person and realizes a student may have personal, medical or emotional problems which contribute to the student's academic deficiencies and/or behavioral violations. These problems may be recognized by the student, faculty members, fellow students, or the COSSS.
If the problem is substance abuse/dependence the student will be required to follow a standard monitoring plan developed by the Medical School. This monitoring information does not become a permanent part of the student's file unless the student violates the plan. If this occurs, the student must meet with the Director of Student Support and/or the COSSS chair, who will determine whether the student is required to appear before COSSS.
When a student appears before the COSSS based either on academic deficiencies or alleged behavioral violations, the Committee may recommend evaluation and/or counseling for the student if it determines that personal, medical or emotional difficulties have contributed to the student's situation. The student's progress in addressing these difficulties may be a factor in the Committee's decision regarding the student's status in the Medical School. If a student with academic deficiencies or behavioral violations is placed on a mandatory leave of absence, the student may be required to demonstrate progress in treatment or counseling as a condition of re-entry into the Medical School and continuing student status. The student's provider must provide a letter to COSSS certifying that the student is ready to re-enter medical school. Any evaluation or treatment information transmitted to the COSSS is private, will be maintained separate from the student file and will not be released outside the Committee without the written consent of the student, except as legally required.
[Ratified by the Committee on Student Scholastic Standing on July 29, 2010; revised by the Committee on Student Scholastic Standing on February 23, 2012]